We have compiled a helpful list of recording requirements that you may use to prepare filings in the courthouses that we cover. This list is for informational purposes only. Please note that we are not responsible for information that is inaccurate or has changed from the clerk.

RECORDING REQUIREMENTS
EFFECTIVE JANUARY 1, 2015

A Land Record Cover Sheet will be required per VA Code Sec 17.1-227.1. A cover sheet may be accessed via a hyperlink on the deed calculation page of the Supreme Court Web Site. Requirement is suspended until further notice

PLEASE use the deed calculation tool at www.courts.state.va.us for help in calculating your recording costs. Be sure to use the drop down menu and select the York County-Poquoson Circuit Court.

Margin requirements: 1 inch on all sides and 2.5 inches on the bottom of the last page of document.

Paper Size: letter or legal (8.5” x 11” or 8.5” x 14”).

Font Size: No smaller than 9.

All documents must be originals. NO PHOTOCOPIES ACCEPTED.

Handwritten documents MUST be legible.

Print quality must be legible for scanner to read and produce an acceptable image. If there is a question about legibility of the document, the recorder will be happy to test-scan the page(s) in question.

Surnames must be underlined to ensure that all names are indexed properly.

Document pages should be numbered (e.g. Page 1 of 10, 2 of 10, etc.) including cover sheet.

Documents must state who prepared them, and Virginia attorneys are required to provide their VSB number on all Deeds.

Documents must state to whom they are to be returned after recording.

The Consideration and Assessed Value must be on the First Page of all Deeds and must have a proper legal description.

York County Property requires a G-Pin number and Poquoson requires a Tax Map Number on all documents to be recorded.

Tax exemption codes must be written clearly on FIRST page if any exemption is being claimed under Virginia or Federal Laws.

Refinance Deeds of Trust must have proper language and correct original instrument number.

Corrections and/or re-recordings must state what is being corrected or reason for re-recording along with original instrument number on FIRST PAGE of document.

Signatures must be in black or dark blue ink.

All documents put to record must be acknowledged and contain a notary seal. All acknowledgments by a Virginia notary must include their commission number, expiration date and a darkened seal. All of this information must be legible.

A maximum of FOUR documents per check will be accepted for recordation.

Checks are made payable to Clerk of Circuit Court and all documents should include a SASE to ensure proper return.

Cover Sheet

For COVER SHEET: https://csa.landsystems.com

Recording Calculations

For recording calculations/fees: www.courts.state.va.us